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Hi,
Thank you for your interest in the Personal Assistant position recently
announced by our company. We apologize for the delay with the reply: the
staffing company we entrusted with the search for our prospective employees
proved to be inefficient, and their recruiting methods appear to be
questionable, and we apologize for any inconvenience!
My Personal Assistant, Inc. is a certified virtual assistant company with
a head office based in United States. Our UK office is scheduled for opening in
London this summer, and we have started hiring first employees who will start
working for the company remotely, with a prospective to get relocated to London
or establish new My Personal Assistant offices in their cities.
Position Duties
Our Personal Assistants do NOT sell anything, advertise or actually pick up
groceries or laundry for the clients. We offer virtual services for individuals,
businesses and especially disabled persons, who are in need of assistance. As a
Personal Assistant your typical tasks will include the following:
- Managing email correspondence: sorting, prioritizing and forwarding
messages;
- Finding and ordering products and services online;
- Booking travel, scheduling apointments, making reservations;
- Conducting Internet research on places, services, products;
- Transcribing voice/video recordings, composing comparison reports;
- Assisting with billing, sending out payments, delivering bills.
Work Hours and Daily Routine
We offer both full-time and part-time shifts, starting at 9am GMT, Monday to
Friday. As the person in this position will be working from home, they will need
to have a computer with an active Internet connection; however, no special
software is required for purchasing, only standard office programs and a web
browser. Your day will start with logging into our online dashboard: usually you
are given a list of tasks every day. By the end of the day you must prepare a
short report on the completed tasks and send it to your supervisor through the
online dashboard. A supervisor will call Personal Assistants and monitor their
activities during the day, that's why it's essential to stay online and be
available on the phone during regular working hours. We also offer a short
online training course for free.
Pay and Benefits
We offer a base pay of BJ20,000 per year paid monthly since your start date. In
addition to the guaranteed fixed salary we also offer a system of incentive
bonuses based on your individual performance and clients' feedback. In other
words, if you meet deadlines, assist multiple customers and they are satisfied
with your services, your average pay per month will be around BJ3,000. Personal
Assistants working in the USA usually double their base salary with bonuses.
To apply for this position, please reply to this email, and I will follow up
with the employment documentation package for your review. Please note that
neither our company, nor our affiliates ever demand any entry fees, investments
or other payments in order to ensure the employment!
---
Best regards,
Linda Kravitz
My Personal Assistant, Inc.
Phone: +44 (0)20 3290 2799
Good morning,
And my apologies for not getting back to you earlier: as a Junior Partner on the council I'm responsible for establishing our local office in London, so I'm travelling a lot. You will find our standard employment package in the attachment to this message: please take your time to read it, as it has detailed information on the position duties, pay, schedule, etc. Additional information about the company can be found at our website: www.mypersonalassistantinuk.com.
Just to remind you, there are 2 work shift options: you can work either part-time, or full-time; the work hours are listed in the Employment Agreement along with position duties. Being a work-from-home job, this opportunity will NOT require you to relocate to London; it will also allow you to manage your time efficiently while setting priorities for your daily duties yourself. We do not work on weekends and UK holidays, sick days are also covered by the company.
The starting monthly salary is 1,670 GBP for for part-time and 3,340 GBP for full-time, and this is a guaranteed monthly salary, not commission-based. Please note that you will be receiving salary from our US corporate account, which is why we request the banking information in the international format: a sort code of your bank an a short account number won't be acceptable. Also, until June, when our London office starts functioning, you will be working on a self-employed basis, which means that it will be your responsibility to make deductions for your PAYE/NICs from your salary.
Finally, the training: it's carried out online and takes a couple of days. I will supply you with the guides and manuals to read, explain our general procedures, and in less than 2 days you will be ready for your first clients. We'll start with a single client to get you a better understanding of the job, and then we'll see if you can multitask. I have also added a list of typical assignments for Personal Assistant to this message.
In order to proceed, please print out the Employment Agreement and the Financial Form, sign them and email back to me. If you have questions, please feel free to send them to me, plus I will be calling you after reviewing your paperwork to continue with the employment. We're looking for people who can start working with us ASAP, as we have already got a number of clients in the UK and are in need of helping hands.
--
Best regards,
Linda Kravitz
My Personal Assistant Team
Phone: +44 (0)20 3290 2799
The information transmitted in this email, including attachments, is intended only for the person(s) or entity to which it is addressed and may contain confidential and/or privileged material. Any review, retransmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient is prohibited. If you received this in error, please contact the sender and delete any copies of this email.
What your Personal Assistant can do...
Schedule and confirm meetings, events or personal dates.
Book travel arrangements ex: flight, hotel, car, chartering a yacht.
Create travel itineraries.
Do preliminary research for any major decision you have to make ex:
what neighborhood to live in, pros and cons of prenuptial agreements,
traveling to Thailand versus Vietnam.
Find a service that scans, organizes and catalogs your receipts or
business cards.
Researching the best cleaning services in your neighborhood and
coordinating regular visits.
Doing research for blog posts, press releases or newsletters.
Finding a mover that can help move 20 boxes last minute from one house
to another.
Sending flowers to family, friends or romantic interests.
Hand writing and mailing cards to everyone in your rolodex a week
before their birthday.
Proofreading copy you write, saving you from embarrassing grammar
faux pas.
Purchasing gifts online for family/friends based on your specifications.
Acting as the point person for your offline help: cleaning & laundry
services, trainers, doctor & dentist offices.
Interacting on social media sites for your business or brand.
Comparative research to find you the most bang for your buck on any
purchase large or small ex: finding the best deal on a Nikon or choosing
the best noise-blocking earbuds for under $100.
Promoting your business or organization to the press through H.A.R.O.
Internet research for just about any project or question that tickles your
fancy.
Finding someone to transcribe audio recordings into various formats.
Finding a freelance designer to turn a PDF into a beautiful power point
presentation.
Updating address and contact lists.
Researching project options for your child’s upcoming science fair.
Compiling a list of several 80’s cover bands that fit within a certain
budget for an upcoming party or social event.
Finding 3 nice hotels in Los Angeles that have rooms available that are
less than $300 a night.
Calling an airline to inquire on the cost of upgrading an international
flight for two.
Researching 3-5 star hotels in Austin that will allow you to bring a dog
and have availabilities for the week of South by Southwest.
Syncing online and mobile calendars.
Managing, tagging, and updating photo or media sharing sites.
Finding a variety of entertainment options for parties ex:
bachelor/bachelorette, birthday, office party.
Finding out where a relative is registered for their wedding and picking
out 3 options as gifts within a set price-range.
Researching and coordinating with the best catering company in your
area for special events.
Scheduling hair or beauty appointments at your favorite salon and
reminding you of the appointment as the day draw nears. Ex: haircut,
massage, manicure.
Finding and ordering a case of the same wine you and your husband
drank on your wedding day for your 10 year anniversary.
Finding an Apple store in the city you're visiting that has the newest
iPhone in stock and then texting you the coordinates and hours of
operation.
Securing a reservation at a posh restaurant and offering a suggestion of
night spots your party of 8 could go to later in the evening.
Calling the 7 spots you visited in Vegas last weekend to recover your lost
ID and arrange for it to be shipped back.
Research writers at the 5 major newspapers who are active on Twitter to
write about the tech space.
Contact 4 star hotels in the Chicago area for prices on renting out a
ballroom for an upcoming event.
Do’s & Don’ts
What we will do:
Plan an amazing date (including restaurant reservations, show tickets and
a list of cozy bars where you can grab a nightcap) for you and your
sweetheart’s anniversary.
What we won’t do:
Plan an amazing date (including restaurant reservations, show tickets and
a list of cozy bars where you can grab a nightcap at) for you and the
escort you requested we find online.
What we will do:
Do research for a written assignment, blog post or presentation.
What we won't do:
Write a full blog post, presentation or assignment from start to finish.
What we will do:
Find a laundry service in your area and coordinate with them for pick up /
drop off times based on your schedule.
What we won't do:
Come to your house, strip your sheets, gather your dirty laundry off the
bathroom floor and slave over a hot ironing board for hours trying to get
that perfect crease in your chinos.
What we will do:
Find a tasty spot that will deliver lunch to your entire office.
What we won't do:
Find a drug dealer who will deliver cocaine to your entire office.
What we will do:
Complete a concierge task for you.
What we won't do:
Complete an entire project for you – but we can find you someone that
will.
© 2014, My Personal Assistant, Inc. All information contained in this document is considered confidential and cannot
be disclosed without the prior written permission of an authorized My Personal Assistant representative.
FINANCIAL FORM
ALL fields MUST be filled, please do NOT leave empty fields!
IBAN stands for International Bank Account Number. IBANs were introduced to standardize
the identification of bank accounts internationally. You can find your relevant IBAN on your
account statement.
A BIC or a SWIFT code (or SWIFTBIC, as it’s sometimes written) is a bank identifier code.
I hereby authorize My Personal Assistant, Inc. to send transfers into the provided bank account
solely in work purposes related to duties of a Personal Assistant.
Employee’s signature
Bank name:
IBAN:
(international bank account number)
BIC (SWIFT):
(bank identifier code, 8-11 digits)
Name on the account:
© 2014, My Personal Assistant, Inc. All information contained in this document is considered confidential and cannot
be disclosed without the prior written permission of an authorized My Personal Assistant representative.
EMPLOYMENT AGREEMENT
This Employment Agreement (the Agreement)
is made effective as of __ / 4 / 2014 (Day/Month/Year), by and between:
My Personal Assistant, Inc. (the Company)
5773 Woodway, PMB 250,
Barker, TX 77057,
United States
and the Employee (collectively referred to as the Parties).
The Parties agree as follows:
1. TERM & CONDITIONS
Subject to the terms and conditions of this Agreement, the Company hereby engages the
Employee as an employee to perform the services of a Personal Assistant on the FULL-TIME |
PART-TIME basis (please mark the selected option), and the Employee hereby accepts such
engagement.
The Employee shall provide services to the Company pursuant to this Agreement for a term of 1
(one) year beginning from the day of signing this Agreement. The Agreement shall be extended
thereafter by a mutual agreement, unless terminated earlier by operation of and in accordance
with this Agreement. Either of the Parties must terminate the Agreement upon a written notice
provided in 10 (ten) business days before the planned termination date.
The Employee must provide valid banking account information in order to receive paychecks and
position-related expenses coverage from Company.
The Employee’s duties shall include:
Full name:
Full address:
Phone numbers:
Home/Landline:
Mobile:
E-mail:
© 2014, My Personal Assistant, Inc. All information contained in this document is considered confidential and cannot
be disclosed without the prior written permission of an authorized My Personal Assistant representative.
- Reading, monitoring and responding to the clients' emails,
- Answering calls and handling queries,
- Managing all incoming and outgoing correspondence on the clients' behalf,
- Booking meetings and making appointments,
- Sending out payments, delivering bills,
- Coordinating and scheduling travel arrangements,
- Taking dictation, typing texts, proofreading,
- Planning, organizing and managing events,
- Conducting research on the Internet and presenting findings,
- Producing documents, briefing papers, reports and presentations,
- Maintaining personal and professional files,
- Performing other job-related tasks as assigned.
2. EMPLOYEE COMPENSATION/BENEFITS
2.1 FOR FULL-TIME EMPLOYEES
Full-time Employees have the established schedule of 9.00am to 5.00pm GMT, with an optional lunch
break of 1 hour included and a total of 40 work hours per week. The Company ensures a fixed monthly
salary of £3340 (before taxes) paid every month since the established start date. Any overtime is paid at
the rate of £22 per hour.
2.2 FOR PART-TIME EMPLOYEES
Part-time Employees have the established schedule of 9.00am to 1.00pm GMT, with an optional lunch
break of 1 hour included and a total of 20 work hours per week. The Company ensures a fixed monthly
salary of £1670 (before taxes) paid every month since the established start date. Any overtime is paid at
the rate of £22 per hour.
2.3 BONUSES, PENALTIES AND BENEFITS
Employees are eligible for a monthly bonus in the amount of 25% of the monthly pay, if during 30 days of
work there have been no complaints or discontent expressed by the clients.
An Employee may take up to 3 fully paid days off per month due to a sickness, family issues or an
emergency. Any additional personal time off will not be covered by the Company.
Penalties in the amount of 5% of the monthly pay are applied to those Employees, who fail to provide the
required quality level of assigned arrangements and/or perform the job duties with a delay that exceeds
the given deadline for over 3 hours. Employees will be separately penalized for each proved case of
professional misconduct.
3. EXPENSES
The Company will reimburse the Employee for the reasonable expenses incurred by the Employee in the
performance of his/her duties during the term of this Agreement. Such expenses may include, but are
not limited by the cost of stationery, billing/mailing expenses, gas expenses/taxi fares, cell phone bills, etc.
Reimbursements will be made in with the closest paycheck, upon receiving copies of bills verifying the
amount and nature of expenses.
4. CONFIDENTIALITY
© 2014, My Personal Assistant, Inc. All information contained in this document is considered confidential and cannot
be disclosed without the prior written permission of an authorized My Personal Assistant representative.
The Employee acknowledges that he/she may have access to the Company’s confidential and proprietary
information. Such confidential information may include, without limitations: i) business and financial
information, ii) business methods and practices, iii) technologies and technological strategies, iv)
marketing strategies and other such information as the Company may designate as confidential
(“Confidential Information”).
The Employee agrees not to disclose to any other person (unless required by the law) or use for personal
gain any Confidential Information at any time during or after the termination of employment, unless the
Company grants express, written consent of such a disclosure. In addition, the Employee will use his/her
best efforts to prevent any such disclosure. Confidential information will not include information that is in
the public domain, unless such information falls into public domain through the Employee’s
unauthorized actions.
5. NON-SOLICITATION OF EMPLOYEES
The Employee agrees that for a period of 6 (six) months following the termination of his/her employment,
he/she will not induce, recruit or solicit any of the Company’s Employees to terminate their employment
or enter into another employment arrangement with a third party.
6. OTHER RULES AND POLICIES
The Employee agrees to abide by any other rules, policies or procedures as communicated by the Company
that are generally applicable to Employees of the Company.
7. CONTINUING OBLIGATIONS
Notwithstanding the termination of this Agreement by the Employee for any reason, the provisions of
paragraph 4, 5, 6 and 7 of this Agreement will continue in full force and effect following such termination.
8. BINDING EFFECT
The covenants and conditions contained in the Agreement shall apply to and bind the Parties and the
heirs, legal representatives, successors and permitted assigns of the Parties.
9. WAIVER
The failure of either party to enforce any provisions of this Agreement shall not be deemed a waiver or
limitation of that party's right to subsequently enforce and compel strict compliance with every provision
of this Agreement.
10. SEVERABILITY
If any part or parts of this Agreement shall be held unenforceable for any reason, the remainder of this
Agreement shall continue in full force and effect. If any provision of this Agreement is deemed invalid or
unenforceable by any statute, ordinance or court of competent jurisdiction, and if limiting such provision
would make the provision valid, then such provision shall be deemed to be construed as so limited.
11. ENTIRE AGREEMENT
This Agreement constitutes the entire agreement between the Parties and supersedes any prior
understanding or representation of any kind preceding the date of this Agreement. There are no other
promises, conditions, understandings or other agreements, whether oral or written, relating to the subject
matter of this Agreement. This Agreement may be modified in writing and must be signed by both the
Employee and the Company.
Pamela Jackson
© 2014, My Personal Assistant, Inc. All information contained in this document is considered confidential and cannot
be disclosed without the prior written permission of an authorized My Personal Assistant representative.
12. GOVERNING LAWS
The validity of this Agreement with the Company shall be governed by and construed in accordance
with the laws of United States of America.
13. ATTORNEY’S FEES AND COSTS
If any legal action is necessary or brought in any court or arbitration proceeding, to enforce or interpret
the terms of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees, costs, and
necessary expenses, in addition to any other relief to which such party may be entitled. This provision shall
be construed as applicable to the entire Agreement.
(Employee’s signature)
(Employee’s full name) CEO of My Personal Assistant, Inc.
EMPLOYEE COMPANY
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